All in attendance.
Karen Lorenzini approached the committee with a request for endorsement, and potentially funding, from the CNA for a proposal for a grant from Keep Austin Beautiful to beautify unused median space (such as with a bench and some trees) in Crestview. The committee declined to endorse the proposal as the deadline for the proposal to be submitted was July 10th, and some members felt that the proposal needed to be more detailed, and that the general assembly should be notified with the opportunity for counter proposals to be submitted before official endorsement could be approved. It was recommended that Karen contact the Violet Crown Community Works in case they did not feel the need to act as methodically.
Budget:
Total expenditures: $1161
Total revenue: $1234
postcards for ice cream social ($145), stamps ($544), newsletter copies ($182 + $229 for inserts), ad revenue (+$1234)
Newsletter:
3 advertisers renewed for 1 year
3-month rolling average of ad revenue is $250-$550/month
This should cover existing costs.
Looked at other printing quotes, and found some places for $40-$50 cheaper.
A copy of the newsletter will be sent to Eddie prior to print for approval/suggestion of additional content.
There needs to be a phone number for advertisers to be able to contact the newsletter staff in case they don't use e-mail. Deanna volunteered to add an extra number to her cell phone that e-mails voice mails to an e-mail account.
The suggestion was made to provide a small stack of newsletters at advertisers' businesses, as we have extra copies at the IGA now.
Crestview-Wooten Neighborhood Plan Priorities:
Don will send out a reminder for those who have not yet submitted (Kat, Paige, Deanna, Heidi) their top ten list of recommended priorities to send them to him.
Crestview Planning Contact Team:
Heidi said that there is a reason for a contact team to be separate from the executive committee: The planning contact team CANNOT appeal site plans. Heidi will look into the requirements to be on a contact team, and Kat will add a request for qualified volunteers in the newsletter. We still need to submit the neighborhood VMU recommendations to the Planning Commission once this team is chosen.
CNA Membership Renewal Notices:
Paige and Eddie will figure out who is current. Paige will come up with a new marketing method to effectively encourage former members to renew and present this at the next CNA ex comm meeting in August.
CNA Non-profit status:
Don will look into setting up an interim on-line membership payment system without non-profit status. Paige knows someone (Bo) from another neighborhood association that has good reasons for becoming a non-profit and has helped walk other neighborhood associations through the process. She will speak to him and request him to present at the next CNA ex comm meeting in August.
August General Meeting:
Paige will talk about Community Supported Agriculture and will see about getting someone else to talk about wildlife habitat.
NOTE: Don and Eddie will not be present at the August meeting.
Tuesday, July 7, 2009
Tuesday, June 2, 2009
Executive Committee 06.01.09 Meeting Minutes
Paige (Absence #1), Heidi (Absence #1)
Treasurer Report:
May: +$640 ($420 from new members), -$775 (Mar-May; April Newsletter insert = $411)
Balance: $7675
Newsletter
Kat and Danielle proposed adding more pages to the newsletter with an inserted page each month. They are currently chopping articles down to fit them in. They proposed a new ad structure to be able to support the added page and to be able to print the newsletter on recycled paper (+$50). Business card ads are currently $20/month. Proposed reducing size, but inserting them in among the content. The newsletter is currently at 50% content/50% ads. Kat wants to keep it at that level or go 60/40. Kat will visit local businesses (in the neighborhood) to see if more were interested in placing ads. Continue 10% discount on ads purchased for 3 months or longer. Kat looked at mailing the newsletter out, but it is too expensive to do with our current ad revenue ($650 just to put together without postage), so hand delivery will continue.
All proposals passed by unanimous vote.
The previous handler (Stephanie) for advertisers and invoicing has retired and Kat has taken that on until a new volunteer can be found. Stephanie will continue to do the bulletin board display at the IGA Shopping Center, and she will also continue to be a bulk distributor for the newsletter.
City Organization Meeting Reports
ANC - Paige absent
Sustainable Neighborhoods - They met to discuss the Lamar & Anderson intersection. The topic of opening Morrow was raised. Eddie is continuing conversations with City Council to stop the City from considering this.
Ice Cream Social
A neighborhood mailing list was procured. Postcards will cost $150 for colored stock. We estimated up to $400 for postage, and a total cost of $600 for the mailing was unanimously approved. Kat will design the postcard. The postcard will have a question, "Are you currently receiving a copy of the neighborhood newsletter?" a list of raffle items, and the notice to bring the postcard to the social as a raffle entry. Kat will have by Thursday night and Eddie will take to the printer. Eddie will arrange for pickup so that we can put stamps and labels on them next Monday. Deanna will print out the labels.
Tonia has a committment from the Austin Children's Museum for tickets to raffle. She is still waiting to hear back from IMAX and the Art Museum. We'll need to know the items to raffel before taking the postcards to the printer.
Deanna will bring paper hats.
Violet Crown will have a table there. CNA will have a table there with copies of the membership form (20 - Don will print off).
Eddie still needs to talk to the IGA about donating ice cream and Jennifer Henson about music. He has already spoken to the Little Deli, and they are open to us holding the social in front of their establishment.
Marcus suggested dry ice to keep ice cream from freezing. Keep an eye out for cones.
July General Meeting
Traffic Calming
Membership Renewal
It seems that the past mail outs did not consistently happen, so although we are late getting the renewal notices out, it seems that a prior precedent has been set. Past memberships will be honored until we can get the renewal notices out within the next couple of months.
Neighborhood Planning Priorities
Eddie will e-mail out the spread sheet to everyone to choose 10 top priorities. These will then be e-mailed to Don to combine the results.
ANC Resolution
ANC is voting on whether or not to request the City to appoint a task force to study single member districts. The CNA will abstain from the vote.
Paige's e-mailed comments
Eddie will e-mail Don info on the City's solid waste survey to post on the web site.
Paige will organize the neighborhood wildlife habitat challenge competition between Crestview and Brentwood.
Paige will head the rails with trails effort along the Crestview Station track. Marcus expressed his desire to assist with that effort.
Treasurer Report:
May: +$640 ($420 from new members), -$775 (Mar-May; April Newsletter insert = $411)
Balance: $7675
Newsletter
Kat and Danielle proposed adding more pages to the newsletter with an inserted page each month. They are currently chopping articles down to fit them in. They proposed a new ad structure to be able to support the added page and to be able to print the newsletter on recycled paper (+$50). Business card ads are currently $20/month. Proposed reducing size, but inserting them in among the content. The newsletter is currently at 50% content/50% ads. Kat wants to keep it at that level or go 60/40. Kat will visit local businesses (in the neighborhood) to see if more were interested in placing ads. Continue 10% discount on ads purchased for 3 months or longer. Kat looked at mailing the newsletter out, but it is too expensive to do with our current ad revenue ($650 just to put together without postage), so hand delivery will continue.
All proposals passed by unanimous vote.
The previous handler (Stephanie) for advertisers and invoicing has retired and Kat has taken that on until a new volunteer can be found. Stephanie will continue to do the bulletin board display at the IGA Shopping Center, and she will also continue to be a bulk distributor for the newsletter.
City Organization Meeting Reports
ANC - Paige absent
Sustainable Neighborhoods - They met to discuss the Lamar & Anderson intersection. The topic of opening Morrow was raised. Eddie is continuing conversations with City Council to stop the City from considering this.
Ice Cream Social
A neighborhood mailing list was procured. Postcards will cost $150 for colored stock. We estimated up to $400 for postage, and a total cost of $600 for the mailing was unanimously approved. Kat will design the postcard. The postcard will have a question, "Are you currently receiving a copy of the neighborhood newsletter?" a list of raffle items, and the notice to bring the postcard to the social as a raffle entry. Kat will have by Thursday night and Eddie will take to the printer. Eddie will arrange for pickup so that we can put stamps and labels on them next Monday. Deanna will print out the labels.
Tonia has a committment from the Austin Children's Museum for tickets to raffle. She is still waiting to hear back from IMAX and the Art Museum. We'll need to know the items to raffel before taking the postcards to the printer.
Deanna will bring paper hats.
Violet Crown will have a table there. CNA will have a table there with copies of the membership form (20 - Don will print off).
Eddie still needs to talk to the IGA about donating ice cream and Jennifer Henson about music. He has already spoken to the Little Deli, and they are open to us holding the social in front of their establishment.
Marcus suggested dry ice to keep ice cream from freezing. Keep an eye out for cones.
July General Meeting
Traffic Calming
Membership Renewal
It seems that the past mail outs did not consistently happen, so although we are late getting the renewal notices out, it seems that a prior precedent has been set. Past memberships will be honored until we can get the renewal notices out within the next couple of months.
Neighborhood Planning Priorities
Eddie will e-mail out the spread sheet to everyone to choose 10 top priorities. These will then be e-mailed to Don to combine the results.
ANC Resolution
ANC is voting on whether or not to request the City to appoint a task force to study single member districts. The CNA will abstain from the vote.
Paige's e-mailed comments
Eddie will e-mail Don info on the City's solid waste survey to post on the web site.
Paige will organize the neighborhood wildlife habitat challenge competition between Crestview and Brentwood.
Paige will head the rails with trails effort along the Crestview Station track. Marcus expressed his desire to assist with that effort.
Monday, June 1, 2009
Executive Committee 06.01.09 Meeting Agenda
The Crestview Neighborhood Association Executive Committee will meet at 6:30pm in the St. Louis Church Library on June 1st. The meeting is open to the public. The following is a tentative agenda:
Neighbor input
Treasurer's report
Newsletter report and discussion
City/organization meeting reports
Ice Cream Social planning
post cards
General meeting planning
membership renewal planning
CIP update
misc. items (Paige's and others requests , time permitting )
Neighbor input
Treasurer's report
Newsletter report and discussion
City/organization meeting reports
Ice Cream Social planning
post cards
General meeting planning
membership renewal planning
CIP update
misc. items (Paige's and others requests , time permitting )
Tuesday, May 19, 2009
Executive Committee 05.18.09 Meeting Minutes
Present - All
The executive committee met at 6:30pm at FUEGOS! to discuss the upcoming ice cream social. It was decided that the social will be held on June 20th at 11am-1pm in front of The Little Deli.
Eddie will talk to the IGA and The Little Deli about the possibility of them donating something.
Paige will organize a concurrent vegetable swap, and arrange for there to be filtered water and cups.
Marcus has 3 ice chests he can bring.
Kat and Tonia will see if any non-profit organizations will donate up to 3 items for a raffle.
It was decided that instead of spending a lot of money on a band, we would use that money to print and mail out a postcard announcement of the ice cream social. The postcard will indicate that it will serve as a person's entry into the raffle and should be brought to the social. It will have a place for a name, address, and a check box for the answer to, "Do you regularly receive your monthly newsletter?"
Where the raffle entries are received there will be a membership table with membership forms, newsletters, and someone to inform the curious about the CNA.
We will also need tables, chairs, good ice cream scoopers.
Kat mentioned that it will also be the 45th anniversary of J.D. Harper's pharmacy at Crestview Center - the oldest family-owned pharmacy in the city. It would be nice if we could somehow celebrate that as well.
There will be no general meeting on June 8th, and this will need to be announced in the newsletter and on-line. The next ex comm meeting will be June 1st at 6:30pm in the Library at St. Louis Church.
The executive committee met at 6:30pm at FUEGOS! to discuss the upcoming ice cream social. It was decided that the social will be held on June 20th at 11am-1pm in front of The Little Deli.
Eddie will talk to the IGA and The Little Deli about the possibility of them donating something.
Paige will organize a concurrent vegetable swap, and arrange for there to be filtered water and cups.
Marcus has 3 ice chests he can bring.
Kat and Tonia will see if any non-profit organizations will donate up to 3 items for a raffle.
It was decided that instead of spending a lot of money on a band, we would use that money to print and mail out a postcard announcement of the ice cream social. The postcard will indicate that it will serve as a person's entry into the raffle and should be brought to the social. It will have a place for a name, address, and a check box for the answer to, "Do you regularly receive your monthly newsletter?"
Where the raffle entries are received there will be a membership table with membership forms, newsletters, and someone to inform the curious about the CNA.
We will also need tables, chairs, good ice cream scoopers.
Kat mentioned that it will also be the 45th anniversary of J.D. Harper's pharmacy at Crestview Center - the oldest family-owned pharmacy in the city. It would be nice if we could somehow celebrate that as well.
There will be no general meeting on June 8th, and this will need to be announced in the newsletter and on-line. The next ex comm meeting will be June 1st at 6:30pm in the Library at St. Louis Church.
Tuesday, May 12, 2009
Executive Committee 05.04.09 Meeting Minutes
All members present.
Elections – Tim will bring a list of current and new members, in case we need to verify membership status. Jonathan will run the elections. We will meet afterward to discuss the future structure of the executive committee in the event that some positions are not filled.
On-line Membership Renewal – As we were reluctant to select board members for the non-profit status application, or for incorporation, in light of yearly executive committee turn-over, and as Deanna has indicated that RG4N is required to file a complicated yearly tax return as a non-profit, we have tabled this for now. Eddie believes we might be able to someone handle on-line transactions without dealing with the taxes.
Jonathan was given the OK to spend money on stamps, envelopes, labels, etc. for annual membership renewals. He and Tim will try to get them out next week. Past members are current through the end of May, and may vote at the election.
Jonathan expressed the need to put together a manual of procedures that can be passed on to future executive committees in the event of turn-over (when to pay the post office box fees, where the keys to the church rooms are, contact info for various groups, signature authority for checks, etc.).
Elections – Tim will bring a list of current and new members, in case we need to verify membership status. Jonathan will run the elections. We will meet afterward to discuss the future structure of the executive committee in the event that some positions are not filled.
On-line Membership Renewal – As we were reluctant to select board members for the non-profit status application, or for incorporation, in light of yearly executive committee turn-over, and as Deanna has indicated that RG4N is required to file a complicated yearly tax return as a non-profit, we have tabled this for now. Eddie believes we might be able to someone handle on-line transactions without dealing with the taxes.
Jonathan was given the OK to spend money on stamps, envelopes, labels, etc. for annual membership renewals. He and Tim will try to get them out next week. Past members are current through the end of May, and may vote at the election.
Jonathan expressed the need to put together a manual of procedures that can be passed on to future executive committees in the event of turn-over (when to pay the post office box fees, where the keys to the church rooms are, contact info for various groups, signature authority for checks, etc.).
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