Treasurer’s Report – September 2011
$13,115.98
+$30 (memberships)
+$365 (ads)
-$413 (printing)
-$46 (P.O. Box)
$13,052.06
ANC Meeting
Discussed single-member districts and short-term housing rental. They plan to vote their position next time.
CNA PayPal Account
Don asked the BNA president for suggestions on how to implement a PayPal account for the CNA. He referred him to their treasurer, but she has not responded.
Funding Guidelines
A vote was taken on whether or not to have funding guidelines. The committee voted in favor of having guidelines.
A vote was taken on whether or not to approve $7k as a reserve. The vote was tied 4 for and 4 against. Another vote was taken on whether or not to approve $10k as a reserve. This passed with 5 for and 4 against.
Deanna proposed having an annual budget so that the ex comm would know how much money could be allocated to projects, and amended the proposed guidelines to reflect that. The budget would have to be ready in time for the April newsletter, prior to the May elections. The budget would then be voted on, and amended if it does not initially pass, by the general assembly at the May meeting.
The amended guidelines were voted on and approved. Deanna will send an e-copy to Don to post on the web site.
Donation to the BNA
Emily said that the hose on the truck rented by the BNA to water the Arroyo Seco trees broke, and they had too few volunteers for their effort, so we will wait to see if they require assistance or not. They seemed to be more in need of volunteers than money. We decided to assist them with future projects, like the luminaries.
Volunteer Appreciation Dinner
This was proposed to be held in February.
Friday, October 21, 2011
Monday, May 2, 2011
04.04.11 Executive Committee Meeting Minutes
Financial Report
+$60 (memberships)
+$522 (ads)
-$412 (newsletter printing)
Total: $11,558
About $2K/year of accrued income
We discussed the particulars of the candidate forum on 4/11/11. Kat would post a flier at the IGA, Don would publicize on the web site.
Emily will look up the price for mutt mitt replacements for our neighborhood’s dispenser.
Susan will ask someone about board insurance, since one stated reason to hold a reserve is to defend against a potential law suit.
Funding policy
$7K limit to avoid bank service fees.
Target $10K reserve. $3K always in the bank. We can go below $10K for big things to support the neighborhood plan. If we are below $10K, we can still spend money on CNA activities (ice cream social, etc.), we just won’t be donating to external projects (Violet Crown Festival, Arroyo Seco Luminarias, etc.). We also discussed increasing the reserve amount by 4% each year to counter inflation, but decided against this for now.
We discussed having separate criteria for spending of funds to go below $10K (i.e. “big things to support the neighborhood plan”), and for spending funds in excess of $10K (i.e. “external projects”). Skipped defining these until the next special meeting. We also tabled the specifics on Method for Education (formerly Method for Soliciting Requests).
Kat’s revised document:
Newsletter Profit Guidelines for Neighborhood Projects
Recommendation:
1. When the CAN account balance is greater than $10,000, all amounts will be allocated for neighborhood projects.
2. When the CNA account balance is less than $10,000, newsletter profit will be allocated at 75% for CNA, and 25% for the neighborhood.
3. Review the newsletter profitability on a periodic basis to ensure viability.
Requirements to Receive CNA Funds:
1. Person/project seeking funds should allow at least a 6‐week window before funds are needed, or at least one month after presentation at a general meeting. This timing allows for a presentation to the neighborhood and discussion by the executive committee.
2. Person must live in the neighborhood, and the project should take place within the neighborhood boundaries or be of benefit for the whole neighborhood.
3. Project leader should provide details on the project timeline, committed volunteers, estimated costs, and explain how the project will benefit the neighborhood and its residents.
4. The person/group should present their plan to the executive committee and the neighborhood, and address questions or concerns.
5. If the amount requested is over $250, a neighborhood vote is required.
6. If a project is approved for funds, the person/project leader will provide periodic updates to the executive committee, at NA meetings, as well as to the newsletter, to inform the neighborhood about the project and use of funds.
7. People seeking funds should support the NA in various ways, such as with membership, meeting attendance, volunteering for events, leading or assisting committees, etc.
8. CNA may also decide to make an unsolicited donation to a neighborhood group or project.
9. Only in select cases will CNA issue a check without requiring receipts for reimbursement.
Neighborhood Education & Outreach:
1. CNA will inform residents via the newsletter and website that there are funds available for neighborhood enhancement projects.
2. Information given will include guidelines for requesting and receiving funding.
Method for Distributing Funds to Approved Groups:
1. After a project has been approved to receive funding, they should submit all receipts at once to the President or committee leader.
2. Receipts will be reviewed and compiled, then given to the Treasurer. The treasurer will then issue a check for the total amount of submitted receipts.
3. The amount distributed will not exceed the original amount agreed upon.
Discussion on this policy will continue at another ex comm meeting in May.
+$60 (memberships)
+$522 (ads)
-$412 (newsletter printing)
Total: $11,558
About $2K/year of accrued income
We discussed the particulars of the candidate forum on 4/11/11. Kat would post a flier at the IGA, Don would publicize on the web site.
Emily will look up the price for mutt mitt replacements for our neighborhood’s dispenser.
Susan will ask someone about board insurance, since one stated reason to hold a reserve is to defend against a potential law suit.
Funding policy
$7K limit to avoid bank service fees.
Target $10K reserve. $3K always in the bank. We can go below $10K for big things to support the neighborhood plan. If we are below $10K, we can still spend money on CNA activities (ice cream social, etc.), we just won’t be donating to external projects (Violet Crown Festival, Arroyo Seco Luminarias, etc.). We also discussed increasing the reserve amount by 4% each year to counter inflation, but decided against this for now.
We discussed having separate criteria for spending of funds to go below $10K (i.e. “big things to support the neighborhood plan”), and for spending funds in excess of $10K (i.e. “external projects”). Skipped defining these until the next special meeting. We also tabled the specifics on Method for Education (formerly Method for Soliciting Requests).
Kat’s revised document:
Newsletter Profit Guidelines for Neighborhood Projects
Recommendation:
1. When the CAN account balance is greater than $10,000, all amounts will be allocated for neighborhood projects.
2. When the CNA account balance is less than $10,000, newsletter profit will be allocated at 75% for CNA, and 25% for the neighborhood.
3. Review the newsletter profitability on a periodic basis to ensure viability.
Requirements to Receive CNA Funds:
1. Person/project seeking funds should allow at least a 6‐week window before funds are needed, or at least one month after presentation at a general meeting. This timing allows for a presentation to the neighborhood and discussion by the executive committee.
2. Person must live in the neighborhood, and the project should take place within the neighborhood boundaries or be of benefit for the whole neighborhood.
3. Project leader should provide details on the project timeline, committed volunteers, estimated costs, and explain how the project will benefit the neighborhood and its residents.
4. The person/group should present their plan to the executive committee and the neighborhood, and address questions or concerns.
5. If the amount requested is over $250, a neighborhood vote is required.
6. If a project is approved for funds, the person/project leader will provide periodic updates to the executive committee, at NA meetings, as well as to the newsletter, to inform the neighborhood about the project and use of funds.
7. People seeking funds should support the NA in various ways, such as with membership, meeting attendance, volunteering for events, leading or assisting committees, etc.
8. CNA may also decide to make an unsolicited donation to a neighborhood group or project.
9. Only in select cases will CNA issue a check without requiring receipts for reimbursement.
Neighborhood Education & Outreach:
1. CNA will inform residents via the newsletter and website that there are funds available for neighborhood enhancement projects.
2. Information given will include guidelines for requesting and receiving funding.
Method for Distributing Funds to Approved Groups:
1. After a project has been approved to receive funding, they should submit all receipts at once to the President or committee leader.
2. Receipts will be reviewed and compiled, then given to the Treasurer. The treasurer will then issue a check for the total amount of submitted receipts.
3. The amount distributed will not exceed the original amount agreed upon.
Discussion on this policy will continue at another ex comm meeting in May.
Friday, February 25, 2011
02.07.11 Executive Committee Meeting Minutes
The committee was updated on the status of Morrow and Lamar. No new recommendations to the city staff, beyond those already proposed by the small group selected by Eddie to meet with staff, had been made since prior to the last general meeting. Eddie was waiting to hear back from staff. Council was supposed to meet on the 7th, but had rescheduled for the 14th.
Marcus suggested adding a contact to the CNA web site for people to contact regarding the status of the traffic calming efforts (Peter Marshall?).
Finances:
$11190 start
+ $30 (memberships)
+ $270 (ads)
- $392 (newsletter)
$11098 end
We have received ~$2K reserved for future ads.
Tim suggested that some volunteers receive monetary reimbursement for their services (e.g. person doing mailouts for membership renewals, people using their printers to print things, etc.)
Kat passed out the initial proposed guidelines for CNA donations to be reviewed prior to the next meeting. Emily suggested that the guidelines be just that, a target but not inflexible. Organizations listed would be examples, but not exclusive.
The neighborhood in which the project would take place might not be restricted to Crestview if many in Crestview would benefit.
Emily requested funds for bags to restock the Green Mutt Mitt dispenser at Woodrow and Arroyo Seco. She also has a certificate to give to the CNA from the Friends of Brentwood to thank for the donation to the tree-planting effort.
Kat proposed changing the 6-week advanced notice requirement to 4 weeks.
Jeff, the new pastor at Crestview Baptist Church, offered their coffee shop for free neighborhood reservation and use. He would also see if it might be possible to put aside permanent office space for the CNA, if we would find it useful. They would like to offer their services to the community.
Marcus suggested adding a contact to the CNA web site for people to contact regarding the status of the traffic calming efforts (Peter Marshall?).
Finances:
$11190 start
+ $30 (memberships)
+ $270 (ads)
- $392 (newsletter)
$11098 end
We have received ~$2K reserved for future ads.
Tim suggested that some volunteers receive monetary reimbursement for their services (e.g. person doing mailouts for membership renewals, people using their printers to print things, etc.)
Kat passed out the initial proposed guidelines for CNA donations to be reviewed prior to the next meeting. Emily suggested that the guidelines be just that, a target but not inflexible. Organizations listed would be examples, but not exclusive.
The neighborhood in which the project would take place might not be restricted to Crestview if many in Crestview would benefit.
Emily requested funds for bags to restock the Green Mutt Mitt dispenser at Woodrow and Arroyo Seco. She also has a certificate to give to the CNA from the Friends of Brentwood to thank for the donation to the tree-planting effort.
Kat proposed changing the 6-week advanced notice requirement to 4 weeks.
Jeff, the new pastor at Crestview Baptist Church, offered their coffee shop for free neighborhood reservation and use. He would also see if it might be possible to put aside permanent office space for the CNA, if we would find it useful. They would like to offer their services to the community.
Monday, February 7, 2011
02.07.11 CNA Executive Committee Meeting Agenda
7pm in the church library
Discuss CNA's feedback to the city's request for improvements to be implemented prior to the opening of the Morrow and Lamar intersection to west-bound traffic.
Discuss CNA's feedback to the city's request for improvements to be implemented prior to the opening of the Morrow and Lamar intersection to west-bound traffic.
Saturday, January 15, 2011
01.10.11 Executive Committee Meeting Minutes
Tim distributed the financial statement for December.
+ $461 (memberships and ad revenue)
- $392 (newsletter printing)
TOTAL: $11,190.71
An event in December necessitated the establishment of CNA policy regarding newsletter article review: The president needs to be given adequate time to review an article before it goes to the newsletter layout person. When possible, articles will be submitted to DropBox by the 15th of the month and reviewed by the president by the 18th. During the review process, necessary communication between the president and newsletter editor will occur by phone. The post-layout reviewer will be given 2 days to review the newsletter afterward.
Some discussion about articles indicated that we may need to establish a policy regarding article style (objectivity, etc.). Kat already pointed out that an article content policy exists. Everyone expressed a desire to see more CNA content in the newsletter, which puts the responsibility on the entire executive committee to write articles for the newsletter updating the neighborhood on the association’s most recent business.
People expressed dismay that the CNA did not contribute to the Arroyo Seco luminaries this holiday season due to the fact that we have yet to establish our policy on determining criteria for donating to events/causes/organizations. This policy has been on the back-burner for a couple of months, and needs to be established ASAP.
+ $461 (memberships and ad revenue)
- $392 (newsletter printing)
TOTAL: $11,190.71
An event in December necessitated the establishment of CNA policy regarding newsletter article review: The president needs to be given adequate time to review an article before it goes to the newsletter layout person. When possible, articles will be submitted to DropBox by the 15th of the month and reviewed by the president by the 18th. During the review process, necessary communication between the president and newsletter editor will occur by phone. The post-layout reviewer will be given 2 days to review the newsletter afterward.
Some discussion about articles indicated that we may need to establish a policy regarding article style (objectivity, etc.). Kat already pointed out that an article content policy exists. Everyone expressed a desire to see more CNA content in the newsletter, which puts the responsibility on the entire executive committee to write articles for the newsletter updating the neighborhood on the association’s most recent business.
People expressed dismay that the CNA did not contribute to the Arroyo Seco luminaries this holiday season due to the fact that we have yet to establish our policy on determining criteria for donating to events/causes/organizations. This policy has been on the back-burner for a couple of months, and needs to be established ASAP.
Subscribe to:
Posts (Atom)