Executive Committee 03.02.09 Meeting Minutes

Present – All except Dave

Steve gave a recap of the last ANC meeting: Overview of the new fire chief, city’s bicycle plan online, city comprehensive plan status, wild flower center development over the aquifer, S. Zettner’s room to live initiative, ANC candidate endorsement process, Lady Bird Lake boardwalk.

Finances:
$7282 – start of month
+$195 - memberships and ads
-$182 – newsletter
-$102 Arroyo Seco Luminaries
$7192 – end of month

Jonathan announced that he will not be running for CNA President this year in the May elections. No one else on the executive committee has yet to express an interest in running.

The bike trail access to the Crestview Station has approval from all interested parties except for the Optimist Club. The Optimist Club’s contact was e-mailed again Feb. 26th on the issue, but has yet to respond.

Candidate Forum Status: The request for questions from the neighborhood seemed rushed. Jonathan was hoping to gather more questions from the executive committee. Jonathan also requested volunteers to assist with running the candidate forum.

Web Site:
Don Tucker briefed the committee on the requirements and options for implementing an online neighborhood association membership renewal. PayPal will do what we need by charging those who wish to renew online an additional $0.59 fee to their $10 membership dues. It was suggested to add instructions to the site where the “Buy Now” button will be to assist in the formatting of the supplied names and addresses being consistent with the format that the Treasurer already has in his spreadsheet. The issue was raised of PayPal being able to seize the account to prevent access in the event of a dispute. The likelihood of such a dispute was seen as low. In order to implement this Don and Jonathan will need to get together to scan in evidence of the CNA’s tax exempt status, a voided check from the account, and a description of the CNA’s function.

Don Tucker presented the plans of a neighborhood volunteer to redo the neighborhood web site with a more user-friendly layout. The new web master would like to use Wordpress to do the layout, and suggested that the server be run from and the site be hosted from GoDaddy for $5/month. The option to pay for this by web ads was proposed and voted down, due to the lack of such ads on other neighborhood association web sites and the additional headache of coordinating the web master with the Treasurer to keep track of advertiser payments, etc. Since the web services would be paid for out of existing CNA funds, it was asked what the maximum such fee the association would be able to pay for such services. $10 was set as a reasonable amount, but if we can get all the services required for less, she should attempt to do so. Eddie said that he would look for other web hosting services besides GoDaddy.

General Meetings:
We must make sure to alert the neighborhood about the need for a quorum on the March 9th general meeting in order to vote on accepting or rejecting the new proposed bylaws.

Deanna’s boss’s house was featured in a This Old House episode. The idea of getting a DVD of the episode, and having her boss come to talk about it, while showing it at a future general meeting, was proposed.

Recap of Last General Meeting:
We discussed some of the ideas proposed at the last general meeting to encourage more neighborhood participation in the CNA. The idea of more food at CNA functions seemed to be popular. A gentleman for the last meeting offered to coordinate organizing the neighborhood churches to donate food for association meetings. Serving kolaches before and during the meetings instead of after was proposed. The possibility of having part of the meeting be social and part business, having some meetings on Saturdays, or supplying day care was presented to encourage people with families to come.