Executive Committee 04.06.09 Meeting Minutes

All in attendance (Eddie 15 minutes late, Dave 1 hour late).

Steve gave an update on the status of traffic calming. They have been meeting with the city’s engineer three times so far this Spring, and they will have a final meeting on the 28th. They are trying to find a balance of having enough initiatives to be effective at traffic calming, but not so many that the neighborhood will reject the proposed initiatives. 4 of the last 6 neighborhoods did not approve (60% of those responding to the questionnaire being in favor) the proposed traffic calming plans. There will be an open house later to show the proposed plan and information at a booth at the Violet Crown Thing in the Park.

Tim delivered his financial report. There have been no deposits or expenditures since the last meeting, except for $0.26 deposited by PayPal to test that the bank account that we’ve declared as CNA’s is really CNA’s.

Kat presented several ideas for increasing participation in the neighborhood association:
1. Public relations makeover
2. Contest coinciding with new website redevelopment
3. Change meeting schedule and provide advanced agendas of the meetings in newsletters, website and listserv (2 weeks in advance).
4. New content and format for newsletter.
5. New Welcome Committee
6. New Beautification Committee
7. Participate in and Sponsor Violet Crown Community Works
8. Annual CNA Neighborhood Interest and Community Engagement Day
Each of these was detailed with numerous suggestions. The executive committee chose 3 items to spearhead the initiative:
[1] Eddie and Don: will approach the pastor at the general meetings, who has offered to organize church-sponsored food at the general meetings, about organizing that effort.
[2] Jonathan: Formation of a new Outreach Committee and offer Kat the position of chair.
[3] Dave: will man a booth at the Violet Crown Thing in the Park to provide sample newsletters and offer information about joining to neighbors.

Eddie motioned that dues paid from now on will count for the remainder of the current term as well as toward the June’09-June’10 membership year. This passed unanimously.

Tim indicated that in order for Crestview to achieve non-profit status, which is required to offer on-line membership renewal via PayPal, that there will be a $300 fee. All agreed that on-line renewal was worth this fee. Eddie suggested looking into Google Checkout to see if they require the same documentation. Chip mentioned the reasons other NA’s have incorporated (to prevent any particular officers from being sued), and how in Texas this is necessary prior to getting non-profit status. Jonathan, Tim, Don and Mike will meet soon to decide what the next step forward will be.

Eddie had no alternatives to GoDaddy, and Don will instruct the volunteer web designer to proceed with GoDaddy.

There will be 10 out of 12 candidates at the candidate forum, each speaking for 7 minutes and then answering two questions for the remaining 3 minutes. The two questions will be on open space/livability and traffic along Burnet. The room for the forum will be available for setup at 4pm next Monday evening. We will need to man a table for the CNA at the forum. Eddie suggested that Jonathan rent an audio system. The executive committee will meet this Wednesday at 8pm to discuss what needs to be done to prepare for the forum, and how each neighborhood will present themselves at their tables.

The Highland VMU plan is currently being put forth before the Planning Commission. No properties in Crestview are impacted.

Jerry, Jonathan, Mike and Eddie will not be running at the officer elections in May. We need to make announcements on the listserv and website about the elections, non-contested positions, need to have dues paid 1 week before, etc. Write an article for the newsletter and have it out before the 1 week deadline before the next election. Ask for past ex com members to contact us, and if none do, new people are eligible for president.

April '09 Executive Committee Meeting Agenda

The meeting will be called to order between 7:15 to 7:30 depending upon if we have any public input. The meeting will be held at St Louis Church at 7601 Burnet Rd, Austin, 78757 in the library.

Agenda - we will start at 7:30 pm
1) Financial Report [5 minutes]

2) Ways to improve particiaption talk with Kat Correa. [20 min]

3) Review Forum Status [30 minutes]

4) Update on Website and Pay Pal [10 min]
Looks like we do not have a usable EIN nor do we have any filings with the government as a non-profit organization.

5) Open the floor to any discussion [20 min]