Present - All
The executive committee met at 6:30pm at FUEGOS! to discuss the upcoming ice cream social. It was decided that the social will be held on June 20th at 11am-1pm in front of The Little Deli.
Eddie will talk to the IGA and The Little Deli about the possibility of them donating something.
Paige will organize a concurrent vegetable swap, and arrange for there to be filtered water and cups.
Marcus has 3 ice chests he can bring.
Kat and Tonia will see if any non-profit organizations will donate up to 3 items for a raffle.
It was decided that instead of spending a lot of money on a band, we would use that money to print and mail out a postcard announcement of the ice cream social. The postcard will indicate that it will serve as a person's entry into the raffle and should be brought to the social. It will have a place for a name, address, and a check box for the answer to, "Do you regularly receive your monthly newsletter?"
Where the raffle entries are received there will be a membership table with membership forms, newsletters, and someone to inform the curious about the CNA.
We will also need tables, chairs, good ice cream scoopers.
Kat mentioned that it will also be the 45th anniversary of J.D. Harper's pharmacy at Crestview Center - the oldest family-owned pharmacy in the city. It would be nice if we could somehow celebrate that as well.
There will be no general meeting on June 8th, and this will need to be announced in the newsletter and on-line. The next ex comm meeting will be June 1st at 6:30pm in the Library at St. Louis Church.
Tuesday, May 19, 2009
Tuesday, May 12, 2009
Executive Committee 05.04.09 Meeting Minutes
All members present.
Elections – Tim will bring a list of current and new members, in case we need to verify membership status. Jonathan will run the elections. We will meet afterward to discuss the future structure of the executive committee in the event that some positions are not filled.
On-line Membership Renewal – As we were reluctant to select board members for the non-profit status application, or for incorporation, in light of yearly executive committee turn-over, and as Deanna has indicated that RG4N is required to file a complicated yearly tax return as a non-profit, we have tabled this for now. Eddie believes we might be able to someone handle on-line transactions without dealing with the taxes.
Jonathan was given the OK to spend money on stamps, envelopes, labels, etc. for annual membership renewals. He and Tim will try to get them out next week. Past members are current through the end of May, and may vote at the election.
Jonathan expressed the need to put together a manual of procedures that can be passed on to future executive committees in the event of turn-over (when to pay the post office box fees, where the keys to the church rooms are, contact info for various groups, signature authority for checks, etc.).
Elections – Tim will bring a list of current and new members, in case we need to verify membership status. Jonathan will run the elections. We will meet afterward to discuss the future structure of the executive committee in the event that some positions are not filled.
On-line Membership Renewal – As we were reluctant to select board members for the non-profit status application, or for incorporation, in light of yearly executive committee turn-over, and as Deanna has indicated that RG4N is required to file a complicated yearly tax return as a non-profit, we have tabled this for now. Eddie believes we might be able to someone handle on-line transactions without dealing with the taxes.
Jonathan was given the OK to spend money on stamps, envelopes, labels, etc. for annual membership renewals. He and Tim will try to get them out next week. Past members are current through the end of May, and may vote at the election.
Jonathan expressed the need to put together a manual of procedures that can be passed on to future executive committees in the event of turn-over (when to pay the post office box fees, where the keys to the church rooms are, contact info for various groups, signature authority for checks, etc.).
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