Executive Committee 06.01.09 Meeting Minutes

Paige (Absence #1), Heidi (Absence #1)

Treasurer Report:
May: +$640 ($420 from new members), -$775 (Mar-May; April Newsletter insert = $411)
Balance: $7675

Newsletter
Kat and Danielle proposed adding more pages to the newsletter with an inserted page each month. They are currently chopping articles down to fit them in. They proposed a new ad structure to be able to support the added page and to be able to print the newsletter on recycled paper (+$50). Business card ads are currently $20/month. Proposed reducing size, but inserting them in among the content. The newsletter is currently at 50% content/50% ads. Kat wants to keep it at that level or go 60/40. Kat will visit local businesses (in the neighborhood) to see if more were interested in placing ads. Continue 10% discount on ads purchased for 3 months or longer. Kat looked at mailing the newsletter out, but it is too expensive to do with our current ad revenue ($650 just to put together without postage), so hand delivery will continue.

All proposals passed by unanimous vote.

The previous handler (Stephanie) for advertisers and invoicing has retired and Kat has taken that on until a new volunteer can be found. Stephanie will continue to do the bulletin board display at the IGA Shopping Center, and she will also continue to be a bulk distributor for the newsletter.

City Organization Meeting Reports
ANC - Paige absent
Sustainable Neighborhoods - They met to discuss the Lamar & Anderson intersection. The topic of opening Morrow was raised. Eddie is continuing conversations with City Council to stop the City from considering this.

Ice Cream Social
A neighborhood mailing list was procured. Postcards will cost $150 for colored stock. We estimated up to $400 for postage, and a total cost of $600 for the mailing was unanimously approved. Kat will design the postcard. The postcard will have a question, "Are you currently receiving a copy of the neighborhood newsletter?" a list of raffle items, and the notice to bring the postcard to the social as a raffle entry. Kat will have by Thursday night and Eddie will take to the printer. Eddie will arrange for pickup so that we can put stamps and labels on them next Monday. Deanna will print out the labels.

Tonia has a committment from the Austin Children's Museum for tickets to raffle. She is still waiting to hear back from IMAX and the Art Museum. We'll need to know the items to raffel before taking the postcards to the printer.

Deanna will bring paper hats.

Violet Crown will have a table there. CNA will have a table there with copies of the membership form (20 - Don will print off).

Eddie still needs to talk to the IGA about donating ice cream and Jennifer Henson about music. He has already spoken to the Little Deli, and they are open to us holding the social in front of their establishment.

Marcus suggested dry ice to keep ice cream from freezing. Keep an eye out for cones.

July General Meeting
Traffic Calming

Membership Renewal
It seems that the past mail outs did not consistently happen, so although we are late getting the renewal notices out, it seems that a prior precedent has been set. Past memberships will be honored until we can get the renewal notices out within the next couple of months.

Neighborhood Planning Priorities
Eddie will e-mail out the spread sheet to everyone to choose 10 top priorities. These will then be e-mailed to Don to combine the results.

ANC Resolution
ANC is voting on whether or not to request the City to appoint a task force to study single member districts. The CNA will abstain from the vote.

Paige's e-mailed comments
Eddie will e-mail Don info on the City's solid waste survey to post on the web site.
Paige will organize the neighborhood wildlife habitat challenge competition between Crestview and Brentwood.
Paige will head the rails with trails effort along the Crestview Station track. Marcus expressed his desire to assist with that effort.

Executive Committee 06.01.09 Meeting Agenda

The Crestview Neighborhood Association Executive Committee will meet at 6:30pm in the St. Louis Church Library on June 1st. The meeting is open to the public. The following is a tentative agenda:

Neighbor input
Treasurer's report
Newsletter report and discussion
City/organization meeting reports
Ice Cream Social planning
post cards
General meeting planning
membership renewal planning
CIP update
misc. items (Paige's and others requests , time permitting )