Executive Committee 07.06.09 Meeting Minutes

All in attendance.

Karen Lorenzini approached the committee with a request for endorsement, and potentially funding, from the CNA for a proposal for a grant from Keep Austin Beautiful to beautify unused median space (such as with a bench and some trees) in Crestview. The committee declined to endorse the proposal as the deadline for the proposal to be submitted was July 10th, and some members felt that the proposal needed to be more detailed, and that the general assembly should be notified with the opportunity for counter proposals to be submitted before official endorsement could be approved. It was recommended that Karen contact the Violet Crown Community Works in case they did not feel the need to act as methodically.

Budget:
Total expenditures: $1161
Total revenue: $1234
postcards for ice cream social ($145), stamps ($544), newsletter copies ($182 + $229 for inserts), ad revenue (+$1234)

Newsletter:
3 advertisers renewed for 1 year
3-month rolling average of ad revenue is $250-$550/month
This should cover existing costs.
Looked at other printing quotes, and found some places for $40-$50 cheaper.

A copy of the newsletter will be sent to Eddie prior to print for approval/suggestion of additional content.

There needs to be a phone number for advertisers to be able to contact the newsletter staff in case they don't use e-mail. Deanna volunteered to add an extra number to her cell phone that e-mails voice mails to an e-mail account.

The suggestion was made to provide a small stack of newsletters at advertisers' businesses, as we have extra copies at the IGA now.

Crestview-Wooten Neighborhood Plan Priorities:
Don will send out a reminder for those who have not yet submitted (Kat, Paige, Deanna, Heidi) their top ten list of recommended priorities to send them to him.

Crestview Planning Contact Team:
Heidi said that there is a reason for a contact team to be separate from the executive committee: The planning contact team CANNOT appeal site plans. Heidi will look into the requirements to be on a contact team, and Kat will add a request for qualified volunteers in the newsletter. We still need to submit the neighborhood VMU recommendations to the Planning Commission once this team is chosen.

CNA Membership Renewal Notices:
Paige and Eddie will figure out who is current. Paige will come up with a new marketing method to effectively encourage former members to renew and present this at the next CNA ex comm meeting in August.

CNA Non-profit status:
Don will look into setting up an interim on-line membership payment system without non-profit status. Paige knows someone (Bo) from another neighborhood association that has good reasons for becoming a non-profit and has helped walk other neighborhood associations through the process. She will speak to him and request him to present at the next CNA ex comm meeting in August.

August General Meeting:
Paige will talk about Community Supported Agriculture and will see about getting someone else to talk about wildlife habitat.

NOTE: Don and Eddie will not be present at the August meeting.