Executive Committee 10.05.09 Meeting Minutes

All members in attendance.

Treasurer’s report
+$249 (4 new members and newsletter ads)
- $419 (September newsletter and annual P.O. Box fee)
Current Balance: $8342

Planning Contact Team
First meeting: Oct. 8th in large room of Wozniak Hall @ 6pm
Second meeting: Oct. 15th in large room of Wozniak Hall @ 6:30pm
Third meeting (by laws): Oct. 20th in smaller room of Wozniak Hall @ 6:30pm
Fourth meeting (continuation of by laws): Nov. 3rd in smaller room of Wozniak Hall @ 6:30pm

The Planning Contact Team will go through the Neighborhood Plan Amendment process to reflect what City Council approved for with our VMU plan.

Heidi was given the request from the city on FOR/AGAINST implementation of restrictions on parking in front yards and on mobile food vendors near houses.

Don will announce the closure of Northcross Dr. and Burnet Rd to North Loop for the 3M Half Marathon on January 24, 2010 on the web site and request feedback from the neighborhood in a poll.

October General Meeting
All were in favor of spending up to $150 for the social-oriented meeting.

Eddie will get 5 pizza pies from The Little Deli and cups, napkins, ice and sodas from the IGA.

Kat will bring candy, markers, things from Target, and membership forms for new members.

Tonia will bring an iPod docking station.

Marcus will bring an iPod with seasonal/Halloween music/sounds.

Violet Crown, Nov. 14th
Kat and Don need to solicit volunteers in the newsletter and on the listserv for set up and break down.

Kat can provide a table, membership forms, newsletters.

All: Print of any pictures of neighborhood events to post to a poster board at CNA tent, and bring them to the next ex comm. meeting.

Staffing the table (10am-4pm): Don – 10-11 + set up
Eddie and Tonia – 11-1
Heidi - 1-4
Kat – 2:30-4

Newsletter Advertising Guidelines
A motion was made to define the boundaries for businesses to advertise in the CNA newsletter to be Crestview and adjoining neighborhoods (Wooten, Highland, Brentwood, North Shoal Creek, Allandale), and to have a preference towards independent and local non-chain businesses. The motion passed 6 to 2 with 1 abstention.

A motion was made for the newsletter editor to examine the income generated from newsletter advertising if the ratio of content to ads was to be increased from 1:1 to 3:2. All were in favor.

Membership Renewal
A team produced a spreadsheet with all CNA members and their dates of membership to track expirations. Eddie will begin mailing out renewal notices to those whose memberships have expired on a month-to-month basis. All approved the expense of letters and stamps for this.

To make renewals less confusing and fair, a change was proposed to the by laws to have memberships last for “12 months from the month in which dues are paid” rather than from June to May of each year. This change will be put before the general membership at the next general meeting and voted on. Current restrictions of voting after a set term of membership still apply. Deanna will send Don text for the revision to post on the web site.

Executive Committee 10.05.09 Meeting Agenda

The Crestview Neighborhood Association executive committee will meet at 6:30pm on Monday October 5th (the night before the National Night Out!) in the library of St. Louis Church. As always, members of the neighborhood are welcome to attend to speak directly to the CNA representatives. The topics of conversation for the next meeting are tentatively:

[1] 6:30-6:50: Neighborhood Planning Contact Team; 1st meeting is October 8th; Next meeting dates?
[2] 6:50-7:30: October 12th General Meeting details/planning
[3] 7:30-7:45: Violet Crown Welcome Table and volunteers for set up/break down
[4] 7:45-8:00: Newsletter advertising and revenue guidelines
[5] 8:00-8:30: System for membership renewal